Privacy Advisor, Archives and Records Management Services

Massey University

Full time, fixed term opportunity for one year (possibility of extension)

Key role providing specialist services and advice around the University’s privacy risk and privacy governance framework

Base salary $111,966 – $126,271 plus 17% superannuation

About the opportunity

The Archives and Record Management Services (ARMS) team are looking for a Privacy Advisor to make a major contribution to management of the University’s privacy risk, implementing the University’s privacy governance framework (privacy policy, procedures and guidelines) and promoting Privacy by Design (PBD) in the University’s business systems and processes.

The Privacy Advisor will undertake Privacy Impact Assessments where relevant and assist business system owners and academic and administrative units to enhance compliance with privacy legislation through the proactive provision of appropriate information and expert assistance. This role requires strong knowledge of relevant legislation (including recordkeeping) and high level communication, administrative and organisational skills in order to coordinate and undertake a range of operational activities related to privacy risk mitigation.

Your key responsibilities will be to:

provide expert advice on compliance and privacy legislation

provide specialist services and operational support for the implementation of Privacy by Design

collaboratively liaise with key internal stakeholders and undertake privacy impact assessments for proposed new business systems and processes

contribute to the development and delivery of an ARMS privacy training and awareness program

prepare documentation relating to risk mitigation to support the implementation of the University’s privacy governance framework, including developing tools for incorporating privacy risk assessments into project and BAU processes.

About you

proven experience as a Privacy Advisor, or similar, working with privacy legislation within a large and multi-faceted organisation

strong communication and stakeholder engagement skills, with experience drafting high level documents, providing excellent customer service and delivering presentations

high level understanding of Privacy by Design and knowledge of access to information and recordkeeping legislation

knowledge of the Government Information (Public Access) Act 2009, Privacy and Personal Information Protection Act 1998 and the Health Records and Personal Information Protection Act 2002

administrative experience in the tertiary education or academic sector is desirable.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Kristy Fairweather, Recruitment Operations, by email to

©  The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Tuesday 02 May 2023 11:59 PM

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