Records and Information Management Specialist

US Government, Department of Veterans Affairs

The Records and Information Management Officer (RIMO) position for the Veterans Benefits Administration is located in the Support Services Division of the Philadelphia Regional Office in Philadelphia, PA. Under the general direction of the Support Services Division Chief, the RIMO for VBA facilities has oversight for the facility-wide Vital Records Management Program. The RIMO is the subject matter expert and records liaison for administrative records.

 

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Job Grade: 9
Total Openings:

Duties:

Develop, implement and maintain facility policies and procedures in accordance with VA and VBA policies.

Coordinate record management functions with Record Management Technician(s), business lines and management.

Receive training and utilizes training to conduct training to business lines.

Monitor and audits records maintained by business line liaisons.

Maintain a thorough working knowledge of VA and VBA systems of record, privacy policy, FOIA policy and other rules and policy regulations.

Work to ensure compliance with all rules, regulations and policies and recommends at the facility and national level improvements in record management.

Conduct frequent sampling and spot checks to ensure compliance with station shredding policies

Facilitate regular records management meetings and participates in other facility committees pertaining to information lifecycle.

Identify and reports problems and deficiencies in the records management program for corrective action to senior management

Compile and provides results to facility leadership for corrective action.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement,09/20/2022. The Office of Personnel Management’s (OPM’s) group qualification standards covering white collar occupations in the Federal competitive service can be found: Here To qualify for the GS-09: Applicants must have one full year (52 weeks) of specialized experience equivalent to the GS-07 grade level within the Federal service or other services. Specialized experience for this position is defined as: (1) Experience performing a variety of routine duties associated with records management, including leading, planning and managing administrative records; (2) Applying the principles and concepts of governance during various phases of records and information management across an organization’s business line, AND (3) Coordinating the proper disposition of records consistent within an organizations policies and procedures. OR Applicants may substitute Graduate Education to qualify for grade GS-9. Applicants may substitute education for experience with an awarded master’s or equivalent graduate degree (such as an LL. B or J.D.) from an accredited college or university, or two full years (36 semester hours or 54 quarter hours) of progressively higher level graduate education leading to such a degree. This graduate degree or education must demonstrate the knowledge, skills, and abilities to do the work of this position. If you are claiming to qualify based on your education, your application must include an official or unofficial copy of graduate level transcripts that demonstrate this information. OR Applicants may substitute a combination of graduate education and specialized experience to qualify for grade GS-9. If you have some, but not all, of the graduate education described above AND less than one full year of the specialized experience described above, you may qualify by combining the amount of creditable education and experience that you do have. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-9. To calculate, first identify the education you have earned beyond your first year of study as a percentage of a total of two years of study. Then identify the number of months of specialized experience you have as a percentage of 12 months. Add the two percentages. The total must equal at least 100 percent in order to be qualifying. For example, an applicant who has 27 semester hours of graduate level education (i.e., 50% of graduate education required beyond the first 18 credit hours earned) and who has 6 months of creditable specialized experience (i.e., 50% of the one year of specialized experience required) would meet 100% and thus be qualified for the position. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-9. If you are claiming to qualify based on your education, your application must include an official or unofficial copy of graduate level transcripts that demonstrate this information. To qualify for the GS-11: Applicants must have one full year (52 weeks) of specialized experience equivalent to the GS-09 grade level within the Federal service or other services. Specialized experience for this position is defined as: (1) Experience performing a variety of routine duties associated with a records management, including leading, planning and managing for both core mission and administrative records; (2) Providing advice, support and guidance of a routine, including interpretation of application laws, regulations, and polices to staff regarding the adequacy of documentation, creation, effects and management of records; (3) Coordinating with leadership to ensure regional systems functionality are compliant with policies, procedures, and business processes in support of a records management program; (4) Serving as a regional coordinator for e-records ensuring the integrity and reliability of an electronic records systems; AND (5) Experience providing factual advice and guidance regarding regulatory compliance, policy and procedures for an electronics records service program. OR Applicants may substitute Graduate Education to qualify for grade GS-11. Applicants may substitute education for experience with an awarded Ph.D. or equivalent doctoral degree (such as an LL.M.) from an accredited college or university, or three full years (54 semester hours or 81 quarter hours) of progressively higher level graduate education leading to such a doctoral degree. This graduate degree or education must demonstrate the knowledge, skills, and abilities to do the work of this position. If you are claiming to qualify based on your education, your application must include an official or unofficial copy of graduate level transcripts that demonstrate this information. OR Applicants may substitute a combination of graduate education and specialized experience to qualify for grade GS-11. If you have some, but not all, of the graduate education described above AND less than one full year of the specialized experience described above, you may qualify by combining the amount of creditable education and experience that you do have. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-11. To calculate, first identify the education you have earned beyond your first two years of study as a percentage of a total of three years of study. Then identify the number of months of specialized experience you have as a percentage of 12 months. Add the two percentages. The total must equal at least 100 percent in order to be qualifying. For example, an applicant who has 45 semester hours of graduate level education (i.e., 50% of graduate education required beyond the first two years) and who has 6 months of creditable specialized experience (i.e., 50% of the one year of specialized experience required) would meet 100% and thus be qualified for the position. If you are claiming to qualify based on your education, your application must include an official or unofficial copy of graduate level transcripts that demonstrate this information. Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge and skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience you document, to include volunteer experience.

Job Requirements:

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